Preparing to host events safely

President Ladany announces that remote learning will continue for Fall 2020

As we continue to monitor changes, event guidelines will be refined, including attendance numbers, as we get closer to reopening. Below are some general event guidelines:

  • Program, events & social gathering guidelines being drafted and to be distributed/accessible online and reinforced in the registration process
  • All rooms will have a posted room capacity that must not be exceeded
  • Traditional on-campus meetings (beyond class meetings) should be limited and host meetings virtually whenever possible
  • Strict guidelines for gatherings will be put in place for any OU sponsored campus events that meet CDC standards at the time of event planning
  • Everyone will be expected to wear a mask in public and while attending events
  • All events should include an option for remote audience
  • Explore technology that could be implemented to host modified campus events to foster community and engagement while limited social contact of large groups
  • Two recording studios and numerous large campus spaces will be outfitted with recording/streaming equipment for use by faculty and event planners
  • Consider cameras installed in Trustee, A_Lab 225, Dolive for events. Camera and Green Screen installed in Game Room and accessible space in Cousins for student academic/co-curricular productions. Room technology to be coordinated with the academics subcommittee and IT
  • More laptops/devices for check-out from library for students – Cameras to check out for student event production
  • Room reservations to give priority to academic needs and events
  • Event size should be restricted to posted room capacity
  • Campus events will require reservations via check-in function of OU Connect or other means to be able to observe the room limit – All others beyond that limit will participate remotely
  • Limit/restrict outside event rentals for at least the fall term to decrease chances of spread by non-campus members
  • Events bringing people outside the community (public or guests) will follow social contract protocols delivered via the registration process
  • No mandatory off-campus events for students (academic/non-academic)