Preparing to host events safely

The COVID-19 Task Force is currently reviewing updated CDC guidance for vaccinated individuals. Oglethorpe is operating in the yellow phase of the campus protection guide in summer 2021. Masks are still required in most group settings on campus.

There continue to be remote offerings for co-curricular, professional development, and leadership programming. OU Connect is the best way to search for upcoming programs and events. Also, check social media for recent updates from groups like the Student Government Association @OgleSGA and Career Development @OglethorpeCareers. As a reminder, all students, faculty, and staff have unlimited access to thousands of short, on-demand personal and professional development courses through LinkedIn Learning. Counseling Services will continue to be available remotely to enrolled students in individual and group sessions.

As we continue to monitor changes, event guidelines will be refined, including attendance numbers. Below are initial plans for general event guidelines:

  • All rooms will have a posted room capacity that must not be exceeded
  • Traditional on-campus meetings (beyond class meetings) should be limited and host meetings virtually whenever possible
  • Strict guidelines for gatherings will be put in place for any OU sponsored campus events that meet CDC standards at the time of event planning
  • Everyone will be expected to wear a mask in public and while attending events
  • All events should include an option for a remote audience
  • Explore technology that could be implemented to host modified campus events to foster community and engagement while limited social contact of large groups
  • Two recording studios and numerous large campus spaces will be outfitted with recording/streaming equipment for use by faculty and event planners
  • Consider cameras installed in Trustee, A_Lab 225, Dolive for events. Camera and Green Screen installed in Game Room and accessible space in Cousins for student academic/co-curricular productions. Room technology to be coordinated with the academics subcommittee and IT
  • More laptops/devices for check-out from the library for students – Cameras to check out for student event production
  • Room reservations to give priority to academic needs and events
  • Event size should be restricted to posted room capacity
  • Campus events will require reservations via check-in function of OU Connect or other means to be able to observe the room limit – All others beyond that limit will participate remotely
  • Limit/restrict outside event rentals for at least the fall term to decrease chances of spread by non-campus members
  • Events bringing people outside the community (public or guests) will follow social contract protocols delivered via the registration process
  • No mandatory off-campus events for students (academic/non-academic)